Tag Archives: Thank You Note

Nailing the interview process, part 7: following up

Some job seekers believe the interview is over once they’ve shaken the interviewer’s hand and left the room. “That went well,” they think. “Now, it’s time to wait for the decision.”

Thank You

Perhaps it did go well, but perhaps one or two other candidates also had stellar interviews. Perhaps those other candidates followed up on their interviews with thoughtful thank-you notes.

So when is the interview really over? Not until you’ve sent a follow-up note.

If you don’t believe sending a follow-up note is important, you should know that:

– 22 percent of employers are less likely to hire you if you don’t send a follow-up note;
– 86 percent of employers will take your lack of a note to mean you don’t follow through on things;
– and 56 percent of employers will assume you aren’t that serious about the job.

If you’re wondering how to go about following up, start by considering to whom you’ll send your note and how you’ll send it.

Who Gets a Thank-You Note?

If you’re interviewed by five people, how many unique follow-up notes should you send? “Five” is the correct answer here. Take the time to write a unique follow-up to everyone with whom you interview.

How Do You Send Your Note?

You can send your follow-up note via email or hard copy. This depends on your preference and the industry. For example, someone in tech may prefer an email, whereas someone in marketing may prefer a thank-you card.

According to the article linked above, 89 percent of interviewers say it’s acceptable to send a thank-you note via email. My suggestion is to send two notes: an email immediately following the interview and a professional card a week later.

What Goes in Your Note?

1. Show Your Gratitude

Start by thanking the interviewers for the time they took to meet with you. After all, they’re busy folks, and they probably don’t enjoy interviewing people.

2. Reiterate You’re the Right Person for the Job

Explain again how your skills, experience, and accomplishments are relevant to the role and make you a good fit.

3. Cite Some Interesting Points Made During the Interview

Each person with whom you spoke mentioned something of interest or asked a pertinent question. Impress them with your listening skills by revisiting those interesting points.

4. Do Some Damage Control

How many candidates wish they could elaborate more on an answer or fix some mistake they made? Now’s your chance. Sure, your belated corrective action may be of little consequence, but what do you have to lose? Besides, interviewers understand you were under a great deal of pressure at the time.

5. Suggest a Solution to a Problem

During the course of the interview, you likely learned about a problem the company is facing. If you have a possible solution to this problem, mention it in your follow-up note or in a more extensive proposal sent along with the note. One of my clients is convinced she landed a previous job because she sent a four-page proposal on how to solve a problem the company had mentioned during the course of the interview.

6. Assert You Want the Job

You told the interviewer(s) you want the job. Reiterate this sentiment by stating it in you follow-up note. This can be as simple as asking about next steps, which shows your enthusiasm for and sincere interest in the position.


You’ve made it this far in the process. You’ve:

  1. mentally prepared yourself;
  2. come to know yourself;
  3. done your research;
  4. practiced;
  5. made a good first impression;
  6. and answered the difficult questions.

It would be a shame to blow it now by not following up.

Photo: Flickr, Christie Spad

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6 topics to include in your interview follow-up note

Thankyounote2

Some job candidates believe the interview is over after they’ve shaken hands with the interviewers and have left the room. Well, that went well, they think, and now it’s time to wait for the decision.

And perhaps it went well. But perhaps one or two other candidates also had stellar interviews and followed up their interviews with notes sent via e-mail or a thank you card.

So here’s the question: when is the interview really over?

The answer: after you’ve sent the follow-up note.

If you don’t believe that a follow-up note is important, read the article, Write a Post-Interview Thank You that Actually Boosts Your Chances to Get the Job, and note that by not sending a follow-up note (according to CareerBuilder):

  • Employers are less likely to hire a candidate–22%.
  • Employers say it shows a lack of follow-through–86%
  • Employers say the candidate isn’t really serious about the job–56%.

If these figures aren’t enough to convince you to send a follow-up, then don’t hold out much hope of getting a job, especially when smart jobseekers are sending them. I hope this gets your attention.

So if you’re wondering how to go about sending a follow-up, consider to whom you’ll send it and how you’ll send it.

Who do you send it to? If you’re interviewed by five people, how many unique follow-up notes should you send? That’s correct, five. Take the time to write a unique follow-up to everyone who interviewed you.

(Read my post on a thank you note that was sent to my daughter after a college visit.)

How do you send it? You can send your follow-up note via e-mail or hard copy. This depends on your preference and/or the industry, e.g., someone in the humanities might prefer a thank you card, whereas someone in high tech might appreciate an e-mail.

Here’s an idea: send both, an e-mail immediately after the interview and a professional card a week later.

What do you say in your follow-up note?

1. Show your gratitude. Obviously you’re going to thank the interviewers for the time they took to interview you; after all, they’re busy folks and probably don’t enjoy interviewing people.

2. Reiterate you’re the right person for the job. This is the second most obvious statement you’ll make in your follow-up  notes. Mention how you have the required skills and experience and, very importantly, you have the relevant accomplishments.

3. Interesting points made at the interview. Show you were paying attention at the interview. Each person with whom you spoke mentioned something of interest, or asked a pertinent question. Impress them with your listening skills by revisiting those interesting points.

4. Do some damage control: How many candidates wish they could have elaborated on a question, or totally blew it with a weak answer? Now’s your chance to correct your answer. This may be of little consequence, but what do you have to lose? Besides, interviewers know you were under a great deal of pressure–it’s hard to think of everything.

5. Suggest a solution to a problem: Prior to the interview you were unaware of a problem the company is facing. Now you know about the problem. If you have a solution to this problem, mention it in your follow-up or a more extensive proposal.

6. You want the job: You told the interview committee at the end of the interview that you want the job. Reiterate this sentiment by stating it in you follow-up note, which can be as simple as asking what the next steps will entail. This shows your enthusiasm and sincere interest in the position.

After you’ve made it this far in the process–networking, writing a tailored resume and cover letter, and multiple interviews–it would be a shame to blow it by not sending a follow-up note. Take the time to send a unique follow-up note (within 24-48 hours). When you get the job offer, you’ll be happy you did.

10 signs your job search resembles The Middle

The middleOne of my favorite TV shows is ABC’s The Middle. You know, the show about a family struggling just to get by. The character I like best is Brick, the youngest of the Hecks who is a genius yet oddly strange. (“Oddly Strange,” he whispers to his chest.) I also like Mike who my kids say I resemble, until I threaten to cut off their food supply.

Watching The Middle reminds me that some people conduct their job search as if it’s…The Middle. How, you may wonder? Think about the way the family never seems to get ahead, how their lives remain the same; and despite the fact that the show makes us laugh, we find it somewhat depressing. This is my point. There are 10 signs of your job search that resembles The Middle.

  1. No game plan. Does this not describe the Heck family to a T? Having a plan and goals also means you need to know what job you want to pursue, which can be the most difficult part of the job search for some. Without a plan, you’ll have no direction, which is essential if you don’t want to be stuck in The Middle land.
  2. A résumé that fails to brand you. Most important is writing a résumé that is tailored to each job, showing employers you can meet their specific needs. A Summary that fails to attract the attention of the reader, lacking a Core Competency section. no accomplishments to mention; are all signs of a The Middle job search.
  3. No online presence, namely LinkedIn, the premier social media application for the job search. At least 87% of recruiters/employers use LinkedIn to find talent, so if you’re not on LinkedIn you’re definitely hurting your chances of advancing in the job search.
  4. cover letter that doesn’t excite. You’re writing cover letters that fail to express your personality and are, well, boring. Worse yet, you’re sending form cover letters that don’t show you meet the specific requirements of the job. Further, you’re a believer of not sending cover letters. The Middle material for sure.
  5. Only applying online for positions. I’m not saying not to use job boards, but don’t use them as the foundation of your job search; networking still is, and will be, the most successful way to find employment. Don’t be fooled into thinking that sending out hundreds of applications will advance your job search…definitely reminiscent of The Middle.
  6. Networking isn’t part of your vocabulary. If you’re not going to networking events, meet-ups, or connecting with everyone you know, you’re missing the boat. Networking is proactive and a great way to uncover hidden opportunities at companies/organizations that may be hiring.
  7. Informational interviews are alien to you. The goal behind information interview is networking with people who are in your desired industry and selected companies. Impressing the people with whom you speak can create opportunities that might include being recommended for a job developing in the company, or may lead to speaking with other quality connections.
  8. Following up with potential connections is missing from the equation. You’re great at meeting people at networking events or other places to connect. You promise to e-mail or call your connections. But you don’t. This is a sure way to be stuck in The Middle, where nothing seems to change.
  9. Preparing for interviews as an afterthought. Oops, you go to interviews without having done your research on the position and company. You think you can wing it because you know your business like no one does. You’ve heard of behavioral-based questions but aren’t too concerned. You don’t get the job because of your lack of preparation.
  10. Not sending a follow-up note clearly says you don’t care. And simply thanking the interviewer/s isn’t enough; show the interviewers you were listening and engaged by mentioning some points of interest or revisiting a question you didn’t elaborate on. If you want to remain in The Middle, don’t send a follow-up note. But if you want the job, show the love. And no form thanks-yous please.

The Middle teaches a good lesson about how we need to put more effort into the job search. Doing a few of these activities does not make a successful job search; they must all be done to shorten the search. Can you think of other components of the job search that are necessary to make it a success?

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